Does your business need work management software? If you don’t have one already or assume it’s the same as project management software, read on. In this article, we will bust some myths and show you how to create a much more productive and efficient work environment. We will tell you everything from what this software is to how and why it is so impactful. Let’s begin with what this tool is all about.
What is Work Management Software?
Work management software is a tool designed to help teams stay on top of their tasks. It provides task-specific insights for the business, which helps identify time guzzlers and optimize such tasks. Also, it helps identify unproductive activities and implement measures to cut back on time spent on them so that the resources remain efficient and productive.
Organizations can buy free or premium work management software by downloading it from the Vendor’s website or app libraries, but whenever you do that, make it a point to confirm the digital signature. This is quite easy as most software developers use TLS certificates like standard code signing certificates or extended validation code signing certificates.
It offers the best-in-class wholesome digitally signed code in conjunction with an Extended Validation in-depth vetting process. Get rid of pesky Windows warning messages of all kinds by installing DigiCert EV code signing certificate
Is work management software the same as project management?
A work management software’s purpose is to facilitate tracking and managing tasks connected to a specific team or function. In addition, the purpose of this software is to keep track of the time consumed so that the assigned tasks are completed within a predetermined budget.
On the other hand, project management software is much broader and focuses on a particular objective or goal. This usually requires the expertise of multiple resources across various departments who must work together to ensure prompt and timely completion.
So, it may be concluded that the two are different. But, if you are still wondering whether your business needs work management software, let’s shed some light on what can happen if you don’t have one.
1. Loss of Time
Your employees might spend too much time on internal discussions and less on their KRAs, which contribute to organizational growth. This causes a misalignment between business goals and employee performance which can deteriorate the output and destroy the work culture. They may do so without realizing it, which does not benefit the organization.
2. Increase in Overheads
Every minute an employee wastes during work hours translates into unproductive costs incurred by the organization. This could be in the form of lengthy meetings, too much time wasted on emails or some other KRA that an employee is not quite productive at. With the work management software, an organization can identify the trouble areas, find ways to control them and get the most out of their resources. This could be in the form of training in specific areas or capping the number of hours spent on discussions and meetings.
Whether you are involved in a B2B or a B2C, there are deadlines to be met, and since most tasks in a business are interconnected, it is important to have micro-level insights readily available. So, if things go wrong, you know exactly what to fix to ensure seamless operations.
Let us now dig deeper into the benefits of this tool to evaluate whether your business needs work management software.
Benefits of work management software
Below are some key benefits of using this tool in an organizational setup.
1. Detailed insights
This software makes it a lot easier for team managers and supervisors to keep track of the progress made by each employee, enabling them to quantify their contributions. As a result, the deserve a reward, and trouble areas are identified.
2. Keeps organizational goals aligned with employee effort
With work management software in place, your employees get constant feedback on the areas for improvement. So, they know exactly what the organization wants from them, enabling them to deliver what is expected.
3. Provide better quotes
If you are a service provider, you know how difficult it can be to provide customers with an estimate close to the invoice amount. That’s because variable overheads such as labour costs and expenses incurred towards renting out equipment need to be covered. However, as the work management software provides previous and current data about specific tasks, creating estimates becomes much more manageable.
4. Process improvement
Businesses must constantly find ways to optimize their processes and reduce the costs incurred in executing them. This becomes easier when task-specific data, such as time consumed by a specific resource and that resource’s cost per hour, is readily available.
5. Convenient task management
Work management software applications come with innovative features like search filters, time tracking, milestone setting and tracking, workflow customization, and much more. So, the manager can easily pull out a list of a specific category of tasks, select multiple options and perform collective edits. Also, the manager can easily track the time taken by various resources to perform specific tasks or track the time consumed by a specific employee to perform various tasks.
To look up certain tasks and keep track of them, perform bulk edits of certain tasks after classifying them based on a keyword search, set and track milestones, and track the time consumed to perform individual tasks.
Organizations that use work management software have ready access to better insights into the time spent on productive and non-productive tasks. So, they know exactly where things are going wrong and what needs to be fixed. That is necessary regardless of how sincere or efficient your employees are.
After all, employees tend to juggle a multitude of tasks, such as attending client meetings, internal discussions, sending emails, attending to their core functions, and much more. So, with the work management software in place, it becomes easier to keep organizational goals aligned with employee efforts and aspirations.